Every dollar.
Tracked.
Procurement, inventory, cost centers, budgeting, expense management, fixed assets, and governance — connected to the ledger. Cloudia AI across every number.
From request to receipt.
The complete procurement cycle — material requests, RFQs, supplier quotations, purchase orders — budget-controlled and ledger-connected from day one.
- Material Requests. Auto-triggered at reorder level. Manual requests from any department.
- RFQs & Quotations. Send to multiple vendors. Compare line-by-line. Select the best deal.
- Purchase Orders. Created from approved quotations. Budget validation built in. Tracked to delivery.
- Supplier Portal. Vendors submit quotes, track POs, and manage their own records.
Every item. Every warehouse. In the ledger.
Real-time stock visibility. Multiple valuation methods. Serial and batch tracking with forward and backward traceability. Stock reservation. Perpetual inventory that posts to the General Ledger automatically.
Multi-Warehouse
Unlimited warehouses. Tree-view hierarchy. Sub-locations down to the bin level. Real-time stock across every site.
Stock Valuation
FIFO. LIFO. Moving Weighted Average. Perpetual inventory system with automatic GL postings on every movement.
Serial & Batch
Track every unit by serial number. Group by batch. Full forward and backward traceability for recall management.
Stock Entries
Material receipt, issue, and transfer. Warehouse-to-warehouse moves. Every movement documented and GL-posted.
Reorder Automation
Reorder levels and quantities per item per warehouse. Auto-trigger Material Requests when stock drops below threshold.
Stock Reservation
Reserve specific inventory for a Sales Order. Reserved stock cannot be sold to anyone else. Committed quantities, protected.
Quality Inspection
Mandatory checks at purchase, manufacture, or delivery. Pass/fail gates. Rejection workflows. Compliance enforced at every stage.
Landed Cost
Distribute shipping, customs duties, and freight into item valuation automatically. True cost of goods, not just purchase price.
Every cost. In focus.
Track P&L by department, branch, project, or any dimension. Budget versus actual, live. Rolling forecasts that move with reality.
- Hierarchical cost centers. Nested tree structure. Parent-child rollups. Unlimited depth.
- Budget controls. Stop, warn, or ignore. By cost center. By project. By GL account.
- Budget variance reports. Actual vs budgeted. Monthly, quarterly, annual. Drill to the transaction.
- Distributed cost centers. Allocate shared costs across multiple departments automatically.
Every expense. Captured. Approved. Posted.
Prospera Expense — our integrated expense platform — turns receipt capture, approval workflows, and ledger posting into a single motion. Mobile-first. AI-powered. Connected to your chart of accounts from day one.
- Smart receipt capture. Photograph a receipt. AI extracts merchant, amount, category, and tax. No manual entry.
- Policy enforcement. Spending limits by category, department, or role. Violations flagged before submission — not after.
- Multi-level approvals. Route by amount, department, or project. Manager → Finance → CFO. Configurable chains.
- Direct ledger posting. Approved expenses post to cost centers, projects, and GL accounts automatically. Zero re-entry.
- Corporate card reconciliation. Match card transactions to receipts. Flag missing documentation. Close the loop.
Every asset. End to end.
Every piece of equipment, vehicle, and property. Acquisition to disposal. Depreciation schedules automated. GL-posted in real time.
Complete Register
Every asset. Category, location, custodian, purchase date, warranty. One searchable register across every entity.
Depreciation, Automated
Straight Line. Written Down Value. Double Declining Balance. Manual. Schedules generated. Entries posted to GL automatically.
Maintenance & Movement
Service schedules. Repair logs. Location transfers. Every movement documented. Compliance enforced.
Every action. Traceable.
Complete audit trail. Role-based access control. Approval workflows. Accounting dimensions. The controls that auditors demand — built in, not bolted on.
Full Audit Trail
Every creation, edit, and deletion logged with user, timestamp, and change detail. Version history on every document.
Role-Based Access
Granular permissions by role, department, and entity. Segregation of duties enforced. Data privacy maintained.
Approval Workflows
Multi-level approvals on purchase orders, expense claims, journal entries, and payments. Configurable by amount and type.
Accounting Dimensions
Custom dimensions beyond cost center and project. Tag transactions by branch, region, or any business attribute.
Period Controls
Lock closed periods. Prevent backdated entries. Restrict specific transaction types by accounting period.
Compliance Reporting
IFRS and GAAP-aligned statements. Regulatory reporting. Tax authority submissions. Audit-ready on demand.
Pipeline to revenue. One system.
Prospera unifies front-office CRM and back-office ERP into a single operating layer. Leads become quotes. Quotes become orders. Orders become invoices. No sync. No middleware. One truth.
- Lead → Opportunity → Quote. CRM pipeline feeds directly into sales quotations. No re-entry. No data loss between teams.
- Quote → Sales Order → Invoice. Approved quotes convert to orders with one click. Invoices generated from fulfilled deliveries. Revenue recognized.
- Sales Margin Visibility. Real-time margin calculation on every quotation. Sales teams see profitability before they commit — not after.
- Customer 360. Sales history, outstanding invoices, payment behavior, support tickets, and credit limits — visible to every team, from one record.
- Territory & commission tracking. Assign territories, define commission structures, and calculate payouts automatically from closed deals.
Cloudia — the AI that runs on your numbers.
Not bolted on. Not a chatbot. AI built into the foundation of every financial module.
Anomaly Detection
Cost spikes, invoice outliers, and budget overruns surfaced the day they happen.
Cash Flow Forecasting
Rolling forecasts across revenue, expenses, and procurement — updated continuously from live data.
CFO Decision Support
Board-level insights on demand. Ask questions. Get answers with data, not dashboards.
Pattern Recognition
Recurring cost patterns, vendor pricing drift, seasonal inventory trends — all surfaced proactively.
Built for every kind of business.
From trading companies to service firms, Prospera runs the financial and operational backbone.
Trading & Distribution
Multi-entity
Retail & E-Commerce
Multi-channel
Manufacturing
Discrete · Process
Professional Services
Consulting · Agency
Real Estate
Property · Facilities
Hospitality
Hotels · F&B
Education
Schools · Institutes
Healthcare
Hospitals · Clinics
The depth and structure of its accounting engine rivals far more expensive systems. The value at its price point is simply unmatched.
For the first time, a complete and unified financial view across all nine companies. Real-time clarity, stronger control, faster reporting.
Platform Disclosure
Prospera ERP is built on the Frappe Framework and is a fork of ERPNext, the world's most deployed open-source ERP. We extend, customize, and integrate the platform with proprietary modules — including Prospera Expense, Prospera Sign, and CRM integration — to deliver a unified business operating system tailored for the Middle East and growing enterprises worldwide.
Operations that speak
the same language as finance.
See procurement, inventory, cost centers, and Cloudia AI in a live 30-minute walkthrough.